There are 4 ways, that we can do e-accounting

   a. Server Based
   b. Remote access
   c. Application Service Providers (ASP)
   d. Online QuickBooks

   a. Server Based

    1. You Send us the Source Docs - You Scan the Documents & upload to a secure server OR e-mail them to our mail box

    2. We update your books - We update your books the same night. You will have to provide us a back up copy of your books – (QuickBooks back up)

3. We give you the Updated Books - We mail the updated books to your e-mail or load them on to a secure server. You come to office the next morning and download the updated books from the server to your computer.

   b. Remote access

   1. You Send us the Source Docs - You Scan the Documents & upload to a secure server, e-mail them to our mail box or place it in your computer for our access.

    2. We Connect to Your Computer via internet securely- We connect to your computer using a remote desktop access service like GoToMyPC.com or Secure VPN

    3. We Update the Books and logout - You come to office the next morning and find the books updated on your computer!

   c. Application Service Providers:

   1. You Send us the Source Docs - You Scan the Documents & upload to an ASP secure server.

    2. We Use the ASP server software - We login to ASP server. (e.g. personable.com / cpaasp.com) and update the books

   3. We Update the Books and logout - You login to the online accounting software via internet whenever you need - 24x7 - and see the updated books. This is more cost effective and secure system which we can also adopt. There are ASPs which provides online accounting on a Virtual Desktop atmosphere.

   d. Online QuickBooks:

Similar to ASPs, but we can use only online QuickBooks; no other application programs will be available. (www.accounting.quickbooks.com) This has a disadvantage that presently they do not provide the inventory feature. So in case we intend to maintain inventory, this will not be suitable. Cost about $ 20.00 per month.

   Procedures

   Transferring of Source documents:
   Documents that are to be scanned & transmitted:

   1. Purchase Invoices
    2. Check Stubs which includes all payments.
    3. Daily consolidated sales report – if any (or we take all bank deposits as sales)
    4. Statement of credit card.
    5. Bank statements.